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Do you know what is in your collection? And where everything is
located?
Do you own what you are caring for? Who holds the copyright?
Are objects and documents properly and safely stored, used, or
exhibited?
Are they being harmed by heat, light, damp, or pollutants?
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- Help the organization develop its collections policy: what to
collect, how and when to preserve the collections, how to shape
and improve the collections, and how they may be used and exhibited
- Determine what types of materials belong in the collections
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Collection:
1. A group of objects, documents, specimens,
paintings, etc. gathered by an individual or entity
for one or more purposes.
2. Objects gathered to exemplify the
culture and heritage of an individual, entity, or
region.
3. Objects collected for their intrinsic,
aesthetic, or historical value.
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Develop standards of description appropriate for the organization - Select and implement appropriate manual or database system for
managing the collections:
- For describing and keeping track of the collections, including
present location of each object
- For recording where acquired and for how much, including
donor information, insurance appraisals, conservation history,
and history of loans
- Evaluate the physical location and the special requirements
of the collections; define and communicate to architects, designers,
and contractors what is needed to create the appropriate environment
for storage, use, and exhibits
- Help the organization develop conservation priorities; provide
guidance for retrofitting storage, research, and exhibition spaces
as well as for selecting supplies and equipment; outline conservation
alternatives, including reformatting
- Help define organizational goals, set priorities, and find practical
ways to achieve these objectives; provide disinterested reviews
of how well objectives have been met
- Help plan for and evaluate the day-to-day operations of the
organization's collections programs
- Train staff and volunteers and provide manuals for continuing
operations
- Establish fair market value prior to sale or donation; prepare
appropriate IRS documentation
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Records & Information Management